notebook FRAMEWORK
The Department of Finance in conjunction with the ICT Frameworks Steering Group has established a national framework for the supply of Notebook Computers and associated products plus associated services to non-commercial public sector bodies. Agreements have been put in place with six notebook suppliers. This framework allows public bodies to operate much simpler procurement processes for notebooks, associated products and associated services. It is designed to maximise volume discounts and provide for reductions in administrative and transaction costs for suppliers and public sector purchasers.
The major features of the framework are:
- Lowest Price guarantee
- Simple and cost effective procurement process for customers
- Public Service Terms and Conditions
- Centralised contract management and monitoring of vendor performance
duration
The framework is for a period of two years: 8th December 2006 to 7th December 2008. The framework can be extended by a further one (1) year at the sole discretion of the Department of Finance in conjunction with the ICT Frameworks Steering Group.
participating customers
Non-commercial public sector bodies that are eligible to use these arrangements include:
- Central Government Departments, Offices and non-commercial agencies and organisations which have a formal reporting and legal relationship with these Departments;
- Local authorities in Ireland including urban and district councils; regional assemblies; county enterprise boards; and, libraries;
- The Irish Health Sector including the Department of Health and Children, the Health Information and Quality Authority (HIQA), the Health Services Executive (HSE) and all public sector organisations under their aegis;
- Department of Education and associated agencies and organisations; third level institutions (Universities, Institutes of Technology); VEC schools, primary and secondary schools;
- Department of Justice, Equality and Law Reform and agencies and organisations which have a formal reporting and legal relationship with the Department;
- Department of Defence agencies and organisations which have a formal reporting and legal relationship with the Department;
All such bodies should be considered as automatically enrolled as participants (customers) in the Framework, though such participation is entirely at the discretion of each individual public sector body. The procurement of products or services and the timing of same will be at the discretion of each individual public body. No obligation will exist on customers to purchase any quantity of any product or service under the Framework. Customers will also remain free to source Notebook and associated products plus associated services in part or in whole outside the Framework at their own discretion. It should be noted that procurement of Notebooks or services outside the framework is subject to the usual procurement rules and guidelines.
scope of products and services
This framework covers the supply of Notebooks and associated products plus associated services from the 6 qualified Vendors' commercial ranges.
| Product or Service | Definition |
|---|---|
| Notebook Computers | Any Notebook (aka Laptop) from vendors' commerical range |
| Associated Products | Products associated with the Notebooks purchased such as port replicator, docking station, battery, USB key, RAM, hard disk etc. |
| Associated Services | Services associated with the purchase of Notebooks such as unpacking and removal, disposal, installation, asset tracking, buy-back or trade-in, etc. |
Participating vendors
The following 6 vendors have been selected to participate in the Notebook framework:
| Qualified Suppliers |
|---|
| ASBIS |
| DELL |
| Fujitsu-Siemens |
| HP |
| Lenovo |
| Toshiba |
how to buy products and services
To buy products or services through the framework, a Customer must seek a quote from each of the 6 vendors – this process is called a mini-competition. Public Bodies will need to carefully assess their own needs and set out their requirements in the mini-competition to select a suitable vendor.
Request For Quotes (RFQ) templates have been developed which set out each of the main headings of the products or services available under which you can specify your particular requirements. It will be important to provide sufficient information for the vendors to come back with meaningful quotes that will allow you to evaluate them accordingly to the nature and scope of products or services you require.
payment/invoicing
Payment and Invoicing arrangements will be agreed by the relevant Customer and the selected Vendor in each case.
contracting authority
The Department of Finance is the Contracting Authority charged with establishing this Framework. The Contracting Authority has ensured that the framework has been established in full compliance with EU Directive 2004/18/EC (as implemented by SI 329 of 2006) and relevant EU and National Laws.
contract manager
A Contract Manager has been appointed by the Department of Finance. Information and advice is provided to the customers and vendors on the operation of the framework through this service as well as mechanisms for the resolution, and where necessary, the escalation of disputes. The Contract Manager can be contacted at:
| Contract Manager | Definition |
|---|---|
| Name: |  |
| Address: | CMOD, Department of Finance, Lansdowne House, Lansdowne Road, Dublin 4 |
| Phone: | (01) 604 5021 |
| Email: |
 |
secure site
To obtain detailed information, including pricing and Request For Quote (RFQ) templates please visit our secure site:
http://notebookframework.gov.ie
This secure site is only accessible by employees of public sector bodies that are connected to the Government Networks. A PDF version of the website is available on request from the Contract Manager.